Virtual Assistant

Position Summary 

Supreme Scapes is looking for a virtual assistant to aid in our sales data entry and workflow. This individual must have excellent telephone presence and skills, must enjoy working in an office environment, supporting team members to reach their goals, able to speak English fluently and clearly, able to take detailed messages without mistakes, perform various administrative tasks (filing, prepare mailings, type correspondence, assist the Office Manager, etc.).

Reports to: Sales Manager and Controller

Job Type: Part-time, Flexible Schedule, 1099

Hourly Rate: $20 per hour

Weekly Hours: 5-10 hours per week

Location: Virtual

Needed Tasks:

The following are required tasks:

  • Daily review of work requests from our company phone system, contact forms, and sales personnel communication channels (texts, voicemails, email) and funnels into CRM software (Landscape Management Network)

  • Aids Sales Manager in setting up meetings using online scheduling tool

  • Aids Sales Manager in administrative next steps for pending estimates

  • Pulls weekly reports on pending and sold estimates and confirms status with sales and project managers

  • Aids Management in the create of job costing reports

  • Interaction with clients by email will be required

  • Occasional interaction with clients by phone may be required

  • Other administration tasks as needed


The following are optional, depending on the applicant’s availability:

  • Collecting credit card information from clients and entering into software

  • Updating and organizing employee training plans with performance meetings

  • Setting up applicant interviews

  • Other administrative tasks as needed

 

Terms of Employment:

  • As a contract employee of Supreme Scapes, the individual must provide a W9 at the start of employment

  • Keeps time in a software of your choosing, or utilizing Supreme Scapes’ timekeeping software if desired

  • Keeps detailed log of tasks completed each day

  • Invoices biweekly

  • Payment will be made via ACH on a biweekly basis

  • Utilizes own technology for the role- possessing both a computer and smartphone to execute tasks